Assistant Finance Director Position Vacancy Announcement
Position Purpose: Under the administrative direction of the Finance Director, this position performs a variety of technical financial tasks and manages the duties of finance personnel.
Job Duties: Essential Functions: • Assists the Finance Director in administering or processing all City/Sanitary finance department activities including general ledger maintenance, account reconciliation, accounts receivable, accounts payable, utility billing, and payroll processing; proposes and coordinates the implementation of any new financial policies and procedures.
• Supervises personnel in the functional areas of accounts receivable, utility billing, cash receipts, and payroll processing. Carries out supervisory responsibility in accordance with City/Sanitary policies, procedures and applicable law. Assists in selecting new personnel. Provides training and instruction. Plans, coordinates, schedules, assigns and reviews work and maintains work standards. Approves leave and timesheets. Evaluates performance. Administers appropriate performance counseling and disciplinary action.
• Coordinates activities of the independent annual audits including but not limited to local and or state required. Responds to auditor inquiries and requests for information.
• Answers complaints and inquiries from citizens and others regarding services provided by finance personnel.
• Answers questions from other City departments regarding financial information and other related information.
• Assists with annual budget preparation. Prepares analytical financial reports. Monitor budget results compared to actual expenditures for operations of the department to ensure a continuing cost control effort and responsible management of the City/Sanitary resources.
• Performs technical financial and accounting functions.
• Maintains and organizes budgetary and fiscal records in compliance with federal and state laws, generally accepted accounting practices, GASB regulations and ordinances.
• Reviews bi-weekly payroll.
• Oversees the maintenance and operation of the financial software. Serves as the primary liaison with software vendor. Serves as a liaison to staff and other departments concerning the financial software system applications.
• Oversees the accounting for and collection of accounts receivable, including preparation of delinquent letters and follow-up phone calls.
• Prepares monthly journal entries. Enters journal entries into general ledger. Records cash entries in cash journal. Reconciles cash journal monthly and prepares cash position report.
• Reconciles all City/Sanitary bank accounts. Reviews, reconciles and makes adjustments to balance sheet/income statements.
• Prepares a variety of reports and correspondence. Reviews and provides input on financial reports and analysis.
• Reviews quarterly tax returns, prepares entries and transfers.
• Oversees preparation of year-end payroll reports.
• Provides project management as necessary.
• Operates all tools and equipment needed to perform job duties while adhering to all safety rules and practices. Ensures subordinate personnel adhere to all safety rules and practices. Provide assistance when needed to complete all accident and worker’s compensation forms.
Marginal Functions: • Performs in a back-up capacity for payroll, accounts receivable, tax and sanitary collection office.
• Attends authority, council, committee/commission meetings as required, which may occur during evening hours.
• Other duties as assigned.
Environmental Factors: The work environment includes an office setting. The noise level is usually quiet.
Physical Requirements: Regularly required to sit; use hands to touch, handle, or feel; reach with hands and arms and talk and hear. Occasionally required to stand; walk and stoop, kneel, crouch or crawl. May lift and/or move up to 40 pounds. Must be able to use a computer and other office equipment.
Knowledge, Skills and Abilities:
• Ability to research financial data and prepare reports with that data. Ability to perform detailed financial analysis and data interpretation.
• Frequent contact with other City/Sanitary employees, vendors, local businesses, other government agencies and the public; must be able to communicate verbally and demonstrate good customer relations.
• Ability to provide supervision. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to subordinate personnel.
• Frequently prepares written reports; must be able to communicate in writing.
• Extensive knowledge of federal, state and local laws pertaining to municipal finance administration.
• Extensive knowledge of municipal government operations.
• Ability to handle multiple tasks simultaneously and in a timely manner.
• Ability to learn, understand and adhere to all applicable safety precautions and procedures.
Position Requirements:
• A bachelor’s degree from a recognized college or university with two to three years of professional finance experience or equivalent experience. Master’s degree, CPA and/or previous supervisory experience preferred.
• Strong computer software skills required; must be proficient with Microsoft Excel and Word.
• Excellent file maintenance and organization skills required.
Residency is required within six (6) months of job acceptance
Rate of Pay and Benefits: The salary range for this position is $45,000-70,000. This position participates in the Pennsylvania Municipal Retirement System (PMRS). The City offers competitive health insurance benefits.
Interested candidates should submit an application, resume and a cover letter to the City of Sharon, Finance Department, Attn: Finance Director, 155 West Connelly Blvd, Sharon, PA 16146. The position is open until filled. The City is an EOE employer.
Original source can be found here.
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